How To Politely Decline A Job Interview (Plus Examples)



Studying methods to decline a job interview is one thing that everybody must do ultimately. If you happen to work lengthy sufficient, there’s a superb probability you’ll be put on this scenario!

how to decline a job interview

Fortuitously, it doesn’t need to be a clumsy expertise. In actual fact, you’ll be able to truly go away an amazing impression whereas turning down the interview.

This information will educate you the way.

Causes to Flip Down a Job Interview

Whereas getting the chance to go in for an interview is often a second value celebrating, there are numerous explanation why you would possibly need to decline. Rather a lot can occur between submitting an software and getting a callback.

Listed below are some potential causes to show down an interview.

1. Your Plans Modified

Adjustments happen on a regular basis, and so they usually occur everytime you’re in a transitory interval of your life. Possibly you utilized to a job in a brand new metropolis with plans of relocating. Issues can occur to make you rethink that call.

For instance, you would possibly resolve to remain nearer to household. Or perhaps you select to return to high school to enhance your job prospects. If you happen to’re fortunate, your present job could have supplied you a promotion.

Regardless of the case could also be, a sudden change in plans is all the time a legitimate cause for declining an interview.

2. You’ve Misplaced Curiosity

It’s completely cheap to lose curiosity in a job. You may study issues concerning the firm in a while that you just didn’t know whenever you utilized. It’s not unusual for candidates to lose curiosity within the firm’s operations or approach of doing enterprise.

In some circumstances, candidates understand that they’re not after getting into for an preliminary interview. Possibly you bought an invite to a second or third spherical. If you happen to don’t really feel such as you’d be comfortable working there, since you don’t like the best way they do enterprise otherwise you uncover you’ll need to be on name 24/7 –  decline the subsequent interview.

There’s nothing fallacious with that, and declining the interview saves time for everybody concerned.

3. It’s Not a Good Match

Typically, you understand that the place isn’t good for you. You would possibly uncover extra concerning the job and acknowledge the duties aren’t what you need.

Alternatively, you would possibly really feel that the work tradition or the group’s imaginative and prescient isn’t appropriate for you (this may generally come up whenever you’ve requested questions on the finish of an interview). Some individuals additionally discover job alternatives they’re higher fitted to after making use of for a handful of jobs.

Regardless of the case could also be, it’s higher to comprehend that the job isn’t best for you now than to come back to that conclusion later. Declining early and stopping the hiring course of now can be useful on this case.

4. You Already Accepted a Job Elsewhere

There’s a superb probability that you just utilized to a number of completely different corporations throughout your search. Whereas it’s all the time good to think about all your choices, you would possibly get a proposal that’s good for you. If that’s the case, declining the interview will prevent time and enable you to focus in your new place.

5. You’ve Gotten New Data In regards to the Firm

Lastly, you would possibly need to decline an interview after studying extra about an organization. Researching an organization is essential earlier than heading into an interview. Throughout that course of, you could possibly study belongings you don’t like.

For instance, you would possibly see that the corporate is struggling monetary losses. In that case, working there could possibly be dangerous. Or perhaps you discovered extra concerning the firm background and noticed many purple flags you didn’t like.

Don’t ignore your intestine intuition. If you happen to don’t need to be part of the corporate, now could be the time to halt the method.

The best way to Politely Decline an Interview

Determining methods to decline a job interview isn’t straightforward. Whereas it’s tempting to disregard the provide and never reply to the hiring supervisor or recruiter, it’s finest to reply and decline. The very last thing you need to do is burn bridges. Phrase travels quick, and you could possibly probably give your self a foul fame in your business.

That mentioned, you need to give your response cautious thought. Declining an interview can come off as disrespectful and ungrateful. You need to be well mannered and respectful by selecting your phrases properly.

Take into account Your Choices

First issues first, be certain declining the provide is one thing you need to do. Weigh over your choices and do not forget that an interview is exactly that: an interview. It’s not a job provide, and also you’re not making any commitments to work on the group by exhibiting up.

If there’s any inkling of doubt over your determination to say no the job interview, contemplate accepting it. You study so much about a company throughout the interview. That have will both cement your preliminary determination or clear up some worries.

In that case, going to the interview could possibly be useful to you.

No matter you do, don’t let concern or nervousness maintain you from a chance. You would possibly really feel tempted to again out as a result of it’s your first main interview, or it could possibly be an opportunity to work at a prestigious group. Don’t let a little bit of concern power you into making a choice you’ll remorse later.

Replicate on this alternative and guarantee that it’s the best one for you earlier than you formally flip down the interview.

Reply Quickly, However Not Too Shortly

Right here’s the place serious about your determination slightly extra turns out to be useful. You need to reply promptly, however you don’t need to ship again an instantaneous no (or else they could marvel why you bothered making use of within the first place).

There’s a fragile steadiness right here. Give it a day to mull over the choice. However after that, you need to reply. Usually, something greater than a day or so comes off as you losing time.

Keep in mind: The hiring supervisor is attempting to do their job and fill a vacant place. The longer you wait to say no, the more severe you come off! Be respectful of their time and decline the provide promptly in order that they’ll transfer on to the subsequent candidate.

Be Well mannered and Grateful

When you’re prepared to say no the job interview, maintain this in your thoughts: Don’t burn bridges!

It doesn’t matter in case your analysis gave you 1,000,000 purple flags and you’d by no means contemplate working there. Most industries are smaller than you would possibly assume. Failing to be well mannered would possibly come again to chunk you later. Plus, you by no means know in case you’ll need to work there sooner or later.

As a superb rule of thumb, all the time be respectful and thank them for the chance. Lead with kindness and gratitude. Hold issues skilled and do all the pieces you’ll be able to to keep up a optimistic working relationship.

Learn over your messages a number of occasions and contemplate how your phrases can come off earlier than hitting that “Ship” button.

Don’t Dive Too Deep Into the Particulars

Don’t really feel like you should present a multi-page essay about why you determined to show down the interview. Your reply needs to be brief and to the purpose. Most significantly, your reasoning also needs to be a bit obscure.

You need to talk that you just’re declining the interview and never way more. Why? As a result of it’s a bit tough to elucidate your self with out probably coming off as thoughtless.

Even when that’s not your intention, there’s all the time the possibility that your phrases will get misinterpreted. It’s finest to maintain it obscure and keep away from disrespecting the corporate or hiring supervisor.

In case your reasoning is a change of plans or accepting a job elsewhere, you’ll be able to briefly point out that if pressed. However there isn’t a lot to be gained by offering a complete lot of particulars.

If Potential, Advocate One other Individual

What in case you’ve labored out methods to decline a job interview however know somebody who would match the function you have been making use of for? Point out them! In fact, be certain it’s alright with the particular person in query earlier than you do that.

Referring one other appropriate candidate to the hiring supervisor or recruiter exhibits that you just don’t have in poor health intentions in declining the interview. It’s an effective way to indicate your respect and assist the corporate out a bit. 

Pattern Emails for Declining a Job Interview

Observe these suggestions above, and you should not have any downside crafting a respectful and courteous e-mail. However listed here are some samples that may assist educate you methods to flip down a job interview whereas nonetheless being well mannered.

Pattern #1: Brief and Candy

Topic: Invitation to Interview for [Position] at [Organization]

Hiya [Name of Recruiter],

Thanks for contemplating me for [Position] and alluring me to interview for [Organization]. Nonetheless, I’ve to say no the chance right now.

I sincerely recognize your time and consideration.

Finest Regards,

[Your Name]
[Phone Number]
[LinkedIn URL]

Pattern #2: Recommending One other Candidate

Topic: Interview Invitation for [Position] at [Organization]

Expensive [Name of Recruiter],

Thanks a lot for taking the time to evaluate my software and attain out. Since I initially utilized for [Position] at [Organization], I obtained and accepted a job at one other firm, so I respectfully decline your interview provide.

If you happen to want suggestions, I’ve a colleague I imagine can be a incredible match for [Organization]. Let me know, and I’d be comfortable to go alongside their info.

Better of luck, and I hope that now we have one other probability to work collectively sooner or later when the timing is true.


[Your Name]
[Phone Number]
[LinkedIn URL]


Now that you understand how to politely decline a job interview, this example shouldn’t appear intimidating or awkward. This can be a widespread incidence, and any hiring supervisor will perceive so long as you’re respectful.



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